In Microsoft Excel, a page break is a marker that separates the content of a worksheet into separate pages for printing or display purposes. By default, Excel automatically inserts page breaks based on the size of the paper and the margin settings. However, you can manually insert page breaks to control how your content is displayed and printed.
One way to insert page breaks in Excel is to use the “Insert Page Break” command. It allows you to insert a page break at a specific row or column in your worksheet. However, inserting page breaks manually can be time-consuming and tedious if you have a large worksheet with many rows.
An alternative solution is using Excel’s “Insert Page Break Every X Rows” feature. It allows you to insert a page automatically breaks every X number of rows in your worksheet. For example, if you set X to 20, Excel will automatically insert a page break every 20 rows.
This feature can be useful if you have a large dataset that you want to print or display in a more organized and readable manner. By inserting page breaks in every X row, you can ensure that each page of your worksheet contains a manageable amount of data and is easy to read. Excel provides plenty of shortcuts to do different kinds of tasks on it. We can also use the built-in functions and formulas to perform mathematical operations.
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Insert Page Break Every X Rows in the Worksheet
Here is an example scenario of a store’s ” Purchase Bill ” containing large data sets. The Purchase Bill contains “Date, Fruit’s name, Price details, Weight and Total amount“. You can easily insert page breaks for every x row in the worksheet using the Excel options. It helps you to view your data in an organized manner easily.
To insert a page break in every X row in Excel, follow these steps:
- Step 1: Open the Excel worksheet you want to work with.
- Step 2: Select the row below where you want the first-page break to appear.
- Step 3: Go to the “Page Layout” tab in the ribbon.
- Step 4: Click on the “Breaks” dropdown menu.
- Step 5: Select “Insert Page Break” > “Insert Page Break Every X Rows.”
- Step 6: In the dialog box that appears, enter the number of rows you want to insert a page break after.
- Step 7: Click the “OK” button to confirm.
Excel will automatically insert page breaks after every X number of rows. You can then preview how your worksheet will look with page breaks inserted by going to the “Page Layout” tab and clicking on the “Page Break Preview” button. It will show you how your worksheet will be divided into printed or displayed pages.
Steps to Insert Page Break Every X Rows in the Worksheet using Kutools
We can add some additional plug-ins like Kutools to simplify our work in Excel. This article will guide you on inserting Page Break Every X Rows in the Worksheet in Excel using Kutools. Here is an example scenario of a School’s “Student mark list” containing the data “Student’s Name and Marks“. We can easily insert a page break for x rows using Kutools to make it easier to look at.
To insert a page break every x rows in the worksheet, follow the below instructions.
- Step 1: First, you have to activate the worksheet where you want to insert the page breaks.
- Step 2: Go to the Kutools Plus tab, select the Printing option, and choose the Insert Page Break Every Row option from the menu.
- Step 3: It will open the Insert Page Break Every Row dialog box, and you need to specify the intervals of rows that you need to insert into the worksheet.
- Step 4: Then, click the OK button.
- Step 5: A prompt box will show how many page breaks have been inserted into the worksheet.
- Step 6: Click the OK button to close this dialog box.
- Step 7: You can see that the page breaks have been inserted into the worksheet in the specified intervals.
After completing all the steps, you can insert the page break efficiently using Kutools for Excel, as shown above.
Reset All Page Breaks
Here, you can understand the steps to reset all page breaks on your Excel spreadsheet.
- You can remove all the page breaks of a worksheet using the Reset All Page Breaks option in the Page Layout section under the Breaks option.
- This feature will reset and remove all the page breaks of a worksheet you have created once.
Verdict
In this article, the “Insert Page Break Every X Rows” feature in Excel is a useful tool that allows you to automatically insert page breaks in your worksheet every X number of rows. This feature can be particularly helpful when dealing with large datasets. It can help you control how your content is displayed and printed, making it more organized and easier to read. Using this feature, you can save time and improve the visual presentation of your data in Excel. For more articles, you can visit our homepage.
Video Tutorial
Here is the video tutorial to Insert Page Break Every X Rows in Excel for your better understanding.
FAQ
To insert a page break in every X row in Excel, follow these steps:
1. Select the row below where you want the first-page break to appear.
2. Go to the “Page Layout” tab in the ribbon.
3. Click on the “Breaks” dropdown menu.
4. Select “Insert Page Break” > “Insert Page Break Every X Rows.”
5. In the dialog box that appears, enter the number of rows you want to insert a page break after.
Yes, you can remove a page break that was inserted using this feature by following these steps:
1. Select the cell or row immediately after the page break you want to remove.
2. Go to the “Page Layout” tab in the ribbon.
3. Click on the “Breaks” dropdown menu.
4. Select “Remove Page Break.”
Yes, you can set different numbers of rows for different sections of your worksheet by inserting page breaks for every X row in each section. For example, you can insert page breaks every 20 rows in one section of your worksheet and every 50 rows in another.
Yes, you can preview how your worksheet will look with page breaks inserted by going to the “Page Layout” tab in the ribbon and clicking on the “Page Break Preview” button. It will show you how your worksheet will be divided into printed or displayed pages.
Hajira is a skilled financial analyst (Microsoft Certifications Completed) with more than 10 years of expertise in Excel. I love using Excel to assist individuals and organisations in enhancing their financial procedures. I like hiking and exploring outdoors when she’s not crunching mathematics. Follow me on my Mastodon account.
