Print Only the Charts in Excel – When creating reports or presentations in Excel, it’s often useful to include charts to help visualize data and communicate key insights. However, sometimes the charts can get lost in the clutter of other information on the page. To address this issue, you may want to consider printing only the charts in Excel. This technique allows you to create focused, streamlined documents highlighting the most important information. It will make your reports and presentations more effective and easier to understand. In this article, we will explore how to print only charts in Excel and offer some tips for optimizing the process.
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Method – 1: Steps to Print Only the Charts without using Kutools
To print only the charts in Excel, you can follow these steps:
- Open the Excel file that contains the chart you want to print.
- Click on the chart to select it.
- On the “File” tab in the ribbon, click “Print” or press the Ctrl + P shortcut key on your keyboard.
- In the “Print” dialog box, under the “Settings” section, select the option “Print Active Sheets” or “Print Selected Chart.”
- Adjust other printing settings, such as the printer and number of copies.
- Click on “Print” to print only the selected chart.
- After clicking Print, the chart will be printed.
- You can also preview the chart in the Preview pane which you want to print.
Note: If you have multiple charts in the worksheet, you can hold down the Ctrl key on your keyboard and click each chart to select them before following the above steps. It will allow you to print multiple charts at once.
Method – 2: Steps to Print Only the Charts using Kutools
Kutools – Kutools is a software add-in for Microsoft Excel that provides users various productivity and efficiency tools. It includes more than 300 functions, which can help users to streamline their workflow, save time, and enhance their productivity.
If you want to print a chart only without the cell content, you can use the Kutools feature. It has a special function that is Print Chart Only, which will help you print charts only. You can print multiple charts on one page or print each chart separately. Here we will use the Print Chart Only feature of Kutools to achieve this task. Follow the below steps.
- Open the workbook that contains charts. On the Kutools Plus tab, Select the Printing option; choose the Print Charts Only option.
- It will open the Only Print Charts dialog box.
- Select the Multiple Charts on One Page option under the Print Type section if you want to print multiple charts on one page.
- Select the One Chart on One Page Option under the Print Type section to print each chart on one page.
- Uncheck the charts you don’t want to print.
- You can arrange the charts in order using the Inverse, Select All, Move up, and Move down options.
- Hit the Preview button to see the previewed image.
- Now, Click the Print button to print the charts.
Note: If you select print multiple charts on one page, all the selected charts will be copied and pasted into the temporary worksheet. Delete this worksheet after printing the charts.
If you select to print each chart on one page, all selected charts will be copied and pasted into the temporary workbook.
Advantages of Print Only the Charts
There are several advantages to printing only the charts in Excel:
- Easy to read and interpret: Charts are a visual representation of data. Printing only the charts can make them easier to read and interpret, especially when presenting information to others.
- Saves paper and ink: Printing only the charts can help save paper and ink, as you are not printing unnecessary data or information that may not be required.
- Saves time: Printing only the charts can save time, as you are not printing the entire worksheet, which may contain much data. It can be especially useful when you need to print multiple charts simultaneously.
- Better presentation: By printing only the charts, you can create a better presentation focused solely on the visual representation of the data. It can help highlight important points and make it easier for the audience to understand the presented data.
- Helps in analysis: By printing only the charts, you can focus on analyzing the data in the charts without getting distracted by other data in the worksheet. It can help you easily identify trends and patterns in the data.
Conclusion
In this article, printing only charts in Excel can be useful for creating clear and concise reports or presentations. By selecting the chart and using the print settings to only print the chart, you can avoid cluttering the page with unnecessary data and focus the reader’s attention on the key information. It can be particularly helpful when presenting complex data sets or comparing multiple variables. However, it’s important to remember that charts are only one way to represent data and that it’s often necessary to provide additional context and information through tables, text, and other visual aids. Thank you for visiting our homepage. Keep Learning!!
Video Tutorial
Here is the video demonstration to Print Only the Charts in Excel for your better understanding.
Quick How-to-steps
Here are the steps to print only the charts in Excel:
- Select the chart you want to print.
- Right-click on the chart and choose “Copy” or press Ctrl + C.
- Open a new blank document in a word processing program like Microsoft Word or Google Docs.
- Right-click in the new document and choose “Paste” or press Ctrl + V. The chart should appear in the document.
- Adjust the size of the chart as necessary by clicking and dragging the corners of the chart.
- Once the chart is the desired size, go to “File” and choose “Print” or press Ctrl + P.
- In the print dialog box, select the option to print only the current page. It will ensure that only the chart is printed.
- Click “Print” to print only the chart.
FAQ
Yes, you can print only the charts in Excel.
Yes, you can print multiple charts simultaneously by repeating the above steps for each chart and pasting them into the same document. You can adjust the size and position of each chart as necessary before printing.
The print option refers to the feature in computer software, such as word processors, spreadsheets, and image editors, that allows you to produce a hard copy or physical copy of a document or image. When you select the print option, the software sends the document or image to a printer, which prints it on paper or other media.
A chart is a graphical representation of data or information that helps visualize and communicate complex information concisely. Charts can be used to display numerical or categorical data and are commonly used in business, science, and research to help convey trends, patterns, and relationships in the data.
Hajira is a skilled financial analyst (Microsoft Certifications Completed) with more than 10 years of expertise in Excel. I love using Excel to assist individuals and organisations in enhancing their financial procedures. I like hiking and exploring outdoors when she’s not crunching mathematics. Follow me on my Mastodon account.
