Filter cells by font color in Excel is a feature that allows you to search for and display only the cells that match a specific font color in a selected range. Excel has a wide range of formatting options that you can use to customize the appearance of your data, including changing the font color of cells.
When you filter cells by font color, you can easily locate all the cells containing information with a particular font color, such as highlighting cells with errors or cells linked to other sheets. You can also use this feature to highlight important information, categorize your data based on specific colors, or clean up your spreadsheet by removing unnecessary or irrelevant data.
Excel allows you to filter cells by font color using the “Filter” option under the “Data” tab in the ribbon menu. Once you select the range of cells you want to filter, you can use the “Filter by Color” option to select the font color you want to filter by. It will filter the selected range of cells, displaying only the cells that match the selected font color.
Kutools for Excel is an add-in software for Microsoft Excel that provides a range of powerful features to make data manipulation and analysis easier. One of its features is the ability to filter cells by font color, a useful tool for working with data formatted with different font colors.
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Filter Cells By Font Color in Excel
In Microsoft Excel, it is possible to filter cells based on their font color, which is useful when you want to quickly find cells containing specific information or meeting certain criteria. Here is an example of a Student’s scores filtered by the font color criteria in Excel:
- Step 1: Select the range of cells that you want to filter.
- Step 2: Click on the “Filter” button in the “Sort & Filter” group on the “Data” tab of the Excel ribbon.
- Step 3: Click on the arrow in the column’s header containing the font color you want to filter by.
- Step 4: In the drop-down menu, select “Filter by Color” and choose the color you want to filter by.
- Step 5: Excel will filter the cells to show only those with the selected font color.
You can also use the “Custom Filter” option in the same drop-down menu to filter cells based on more specific criteria related to font color, such as cells with a font color that is not red.
Steps to Filter Cells By Font Color with Kutools
Here is an example of a Student’s marks filtered by the font color criteria in Excel.
- Step 1: First, you need to enable the Special Filter feature. On the Kutools Plus tab, Select the Special Filter option, then choose Special Filter from the drop-down list.
- Step 2: It will open the Special Filter dialog box.
- Step 3: Now, You have to Select the Column you want to filter cells by font color.
- Step 4: Check the Format option and choose the Font color option from the drop-down list.
- Step 5: Select any one of the colors listed in the right drop-down list to be filtered. ( Use the given icon to select the color)
Notes
Here is the Color Palette to choose the desired color you want to choose.
- Step 1: If you want to choose the color you need, use the color palette in the drop-down list. Refer to the below image.
- Step 2: Here is the color pallet image for your reference. ( Use this to choose your desired color )
- Step 3: Hit the OK button. Kutools for the Excel dialog box will be popped out to tell you how many cells are found to be filtered.
- Step 4: Click the OK button.
- Step 5: Then, the filtered cells are displayed in the spreadsheet with the specified font color as the below image.
- Step 6: You can also specify the Background Color of the filtered cells by selecting the Background color from the drop-down list under the Processing of results section(1).
- Step 7: If you want to select the entire row of the filtered cells, choose the Select entire row option in the Special Filter dialog box(2).
Advantages
Filtering cells by font color in Excel has several advantages, including:
- Easy identification of data: Filtering cells by font color can help you easily identify and locate specific data in a large data set. For example, you can use font colors to highlight cells with errors or to categorize data based on different criteria.
- Improved data analysis: By filtering cells by font color, you can quickly see patterns and trends in your data that might not be apparent otherwise. It can help you make better decisions and gain insights into your data.
- Time-saving: Filtering cells by font color can save you time when working with large data sets because you don’t have to manually search for specific data. You can easily filter the data by font color and focus on the relevant information.
- Customizable filtering: Excel provides customizable filtering options allowing you to filter cells by more than one font color, which can help you narrow down your data further and make more specific analyses.
- Integration with other Excel features: Filtering cells by font color can be integrated with other Excel features like conditional formatting to make data analysis more efficient and effective.
Filtering cells by font color is a valuable tool to help you work with data more efficiently and effectively in Excel.
Closure
Excel provides a built-in filter option to filter cells by font color, which can be accessed through the “Filter” option in the “Sort & Filter” group on the “Data” tab of the Excel ribbon. Additionally, the Kutools for Excel add-in software provides an enhanced feature that allows you to filter cells by font color more efficiently, making it a great option for those who work with large data sets or need to filter by multiple criteria. Filtering cells by font color can save time and effort, and it is an excellent way to work with formatted data in Excel. Whether a novice Excel user or an experienced analyst, filtering cells by font color can be valuable in your data analysis and manipulation arsenal. For more articles, you can visit our homepage.
Video Tutorial
Here is the video tutorial to Filtering cells by font color in Excel for your better understanding.
FAQ
You can filter cells by font color in Excel using the built-in filter option under the “Sort & Filter” group on the “Data” tab of the Excel ribbon. Select the range of cells you want to filter, click on the “Filter” button, and then select “Filter by Color” to choose the font color you want to filter by.
Yes, you can filter cells by more than one font color at a time by using the “Custom Filter” option under the “Filter by Color” menu. It allows you to set more specific criteria for filtering cells based on font color.
To remove the filter and show all cells again, you can click on the “Filter” button again, or you can use the “Clear Filter” option under the “Sort & Filter” group on the “Data” tab of the Excel ribbon.
Yes, you can use add-in software like Kutools for Excel to filter cells by font color more efficiently. This software provides enhanced filtering options that make it easier to filter cells by multiple criteria, including font color.
Hajira is a skilled financial analyst (Microsoft Certifications Completed) with more than 10 years of expertise in Excel. I love using Excel to assist individuals and organisations in enhancing their financial procedures. I like hiking and exploring outdoors when she’s not crunching mathematics. Follow me on my Mastodon account.
